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Agent: Based on the database, there were 16 network outages recorded
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in January 2024.
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You: What are the policies for notifying customers of outages?
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Agent: According to our Customer Service Policies document:
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- Customers must be notified within 15 minutes of confirmed outage
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- Use SMS, email, and app notifications for affected customers
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- Provide estimated restoration time when available
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- Send updates every 30 minutes during extended outages
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[Source: customer_service_policies.pdf]
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You: Which outages exceeded the maximum duration defined in our policy?
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Agent: Let me check the outage data against our policy thresholds...
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Based on a 4-hour (240 minute) maximum duration policy, these
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outages exceeded the threshold:
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| Outage ID | Duration (min) | Impact Level |
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|-----------|----------------|--------------|
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| OUT011 | 472 | Medium |
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| OUT004 | 446 | Low |
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| OUT007 | 445 | Low |
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| OUT005 | 417 | Medium |
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| OUT003 | 411 | Low |
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5 outages exceeded the policy maximum duration.
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You: How many tickets have priority = 'High'?
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Agent: There are **4 tickets** with priority **High**.
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You: What is the average score from inspections?
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Agent: The average score from inspections is **77**.
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You: What are the requirements for handling customer tickets?
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Agent: Here are the requirements for handling customer tickets:
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1. **Ticket Handling Procedures**:
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- All customer tickets must be acknowledged within **1 hour**.
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- Closed tickets should provide feedback to clients.
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2. **Priority Definitions**:
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- High priority tickets must be resolved within **4 hours**.
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- Medium priority tickets should be resolved within **24 hours**.
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- Low priority tickets should not exceed **72 hours** for resolution.
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3. **Compliance and Service Level Agreements (SLAs)**:
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- Define minimum service quality levels.
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- For major outages, resolutions must be completed within **4 hours**.
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4. **Documentation Requirements**:
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- All outages and tickets must be documented, including resolution times and customer impacts.
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5. **Response Time Expectations**:
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- Representatives must respond to outage inquiries within **1 hour** during business hours and within **3 hours** outside of business hours.
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6. **Ticket Escalation Process**:
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- All outages and tickets must be documented, including resolution times and customer impacts.
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7. **Customer Feedback Mechanism**:
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- Gather customer feedback through follow-up surveys sent within one week of ticket closure.
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These procedures ensure timely communication, accountability, and continuous improvement in customer service.
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You: Are we meeting our resolution targets for high priority tickets according to our Ticket Management Policy?
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Agent: According to the Ticket Management Policy, high priority tickets must be resolved within 4 hours. Here’s the current status regarding high priority tickets:
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- **Total High Priority Tickets:** 4
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- **High Priority Tickets Resolved Within Target (4 hours):** 1
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This indicates that we are currently not meeting our resolution target for high priority tickets, as only 1 out of 4 tickets were resolved within the specified timeframe.
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