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"In the event of a significant network outage, it is essential to notify impacted customers within 30 minutes. "
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"Notifications should be sent via SMS and email for maximum reach. Levels of notification depend on impact: "
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"'Major' outages will require direct communications, while 'Minor' ones can be handled through website updates."),
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("2. Customer Impact Classification",
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"Customer impact is classified into three levels: None, Minor, and Major. "
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"'Minor' reflects limited service disruptions affecting a small number of users, whereas 'Major' indicates a significant disruption affecting a large customer base. "
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"This classification guides response strategies and customer communications."),
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("3. Outage Reporting Frequency",
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"Outage reports must be generated and reviewed on a weekly basis. Reports should include total outages, average duration, and customer impact ratings. "
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"This data is crucial for assessing the overall health of the network and guiding improvement efforts.")
"If a trouble ticket is unresolved after 24 hours, it should be escalated to a supervisor. Supervisors have an additional 24 hours to resolve issues. "
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"For tickets that remain unresolved after this period, further escalation to the management team is mandatory."),
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("2. Resolution Time Standards",
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"All tickets should ideally be resolved within 72 hours. A timely resolution is a critical aspect of customer satisfaction. "
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"Any ticket exceeding this timeline must be flagged for management review and action."),
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("3. Customer Feedback Mechanism",
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"It is imperative to gather customer feedback on ticket resolution. Follow-up surveys should be sent within one week of ticket closure, with a target response rate of 60%. "
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"Feedback will be reviewed bi-weekly to identify areas for service improvement.")
"Service Level Agreements (SLAs) define minimum service quality levels. For outages, resolutions must not exceed a maximum duration of four hours for 'Major' impacts. "
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"Regular audits should be conducted to ensure compliance with these SLAs."),
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("2. Reporting and Documentation",
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"All outages and tickets must be documented with specified details including resolution times, customer impacts, and escalations. "
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"Documentation is crucial for ensuring accountability and transparency in our operations."),
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("3. Response Time Expectations",
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"Customer service representatives must respond to outage inquiries within one hour during business hours. Outside of business hours, responses should occur within three hours. "
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"This commitment to prompt responses helps maintain customer trust.")
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]
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create_pdf("Policies for Customer Service and Accountability", sections3, "customer_service_policies.pdf")
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print("Data and documents generated successfully.")
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